Editing Microsoft Outlook (section)

=== Microsoft Outlook ===

Microsoft Outlook is an email and personal information manager software primarily used in professional settings. As part of the [[Microsoft Office|Microsoft Office suite]], it offers email management, contact storage, calendar scheduling, and task tracking. Outlook can function independently or as part of a larger Microsoft ecosystem, including integration with [[SharePoint]] for file sharing. While it stores email data locally for offline access, newer versions restrict link opening to Microsoft's own browsers.<ref>{{Cite web |url=https://www.theverge.com/2023/5/3/23709297/microsoft-edge-force-outlook-teams-web-links-open |title=Microsoft is forcing Outlook and Teams to open links in Edge, and IT admins are angry |date=May 3, 2023 |access-date=May 4, 2023 |archive-date=May 4, 2023 |archive-url=https://web.archive.org/web/20230504190044/https://www.theverge.com/2023/5/3/23709297/microsoft-edge-force-outlook-teams-web-links-open |url-status=live }}</ref><ref name=":0" />{{trivia|section|date=May 2019}}

Privacy is severely degraded in latest versions, as new Outlook sends passwords, mails and other data to Microsoft.<ref>{{Cite web |url=https://mailbox.org/en/post/warning-new-outlook-sends-passwords-mails-and-other-data-to-microsoft |title=Warning: New Outlook sends passwords, mails and other data to Microsoft |access-date=November 15, 2023 |archive-date=November 14, 2023 |archive-url=https://web.archive.org/web/20231114050933/https://mailbox.org/en/post/warning-new-outlook-sends-passwords-mails-and-other-data-to-microsoft |url-status=live }}</ref><ref>{{Cite web |url=https://www.heise.de/news/Microsoft-krallt-sich-Zugangsdaten-Achtung-vorm-neuen-Outlook-9357691.html |title=Microsoft krallt sich Zugangsdaten: Achtung vor dem neuen Outlook |date=November 9, 2023 |access-date=November 15, 2023 |archive-date=November 15, 2023 |archive-url=https://web.archive.org/web/20231115174832/https://www.heise.de/news/Microsoft-krallt-sich-Zugangsdaten-Achtung-vorm-neuen-Outlook-9357691.html |url-status=live }}</ref>

==== Outlook 2002 ====
Outlook 2002 introduced these new features:<ref name="Outlook2002ProductGuide">{{cite web |url=https://www.microsoft.com:80/office/outlook/evaluation/OutlkPG.doc |title=Microsoft Outlook 2002 Product Guide |date=May 30, 2001 |publisher=[[Microsoft]] |format=DOC |archive-url=https://web.archive.org/web/20030207192651/http://www.microsoft.com/office/outlook/evaluation/OutlkPG.doc |archive-date=February 7, 2003 |access-date=December 31, 2017 |url-status=dead }}</ref>
*[[Autocomplete]] for [[email address]]es
* Colored categories for calendar items
* Group schedules
*[[Hyperlink]] support in email subject lines
* Native support for [[Outlook.com]] (formerly Hotmail)
* Improved search functionality, including the ability to stop a search and resume it later
* [[Lunar calendar]] support
*[[MSN Messenger]] integration
* Performance improvements<ref name="Outlook2002PerformanceTuning">{{cite web |url=https://www.microsoft.com:80/office/outlook/evaluation/perform.doc |title=Microsoft Outlook 2002 Performance Tuning |date=June 7, 2001 |publisher=[[Microsoft]] |format=DOC |archive-url=https://web.archive.org/web/20031004211956/http://www.microsoft.com/office/outlook/evaluation/perform.doc |archive-date=October 4, 2003 |access-date=December 31, 2017 |url-status=dead }}</ref>
* Preview pane improvements, including the ability to: 
**open hyperlinks;
**respond to meeting requests; and 
**display email properties without opening a message
* Reminder window that consolidates all reminders for appointments and tasks in a single view
* [[Retention period|Retention policies]] for documents and email
* Security improvements, including the automatic blocking of potentially unsafe attachments and of programmatic access to information in Outlook:
** SP1 introduced the ability to view all non-[[digital signature|digitally signed]] email or [[plaintext|unencrypted]] email as [[plain text]];<ref name="Outlook2002SP1PlainText">{{cite web |url=http://support.microsoft.com:80/kb/307594 |title=OL2002: Users Can Read Nonsecure E-mail as Plain Text |publisher=[[Microsoft]] |work=Support |archive-url=https://web.archive.org/web/20041020204339/http://support.microsoft.com/kb/307594 |archive-date=October 20, 2004 |access-date=December 31, 2017 |url-status=dead }}</ref>
** SP2 allows users to—through the [[Windows Registry|Registry]]—prevent the addition of new email accounts or the creation of new [[Personal Storage Table]]s;<ref name="OfficeXPSP2OutlookCh">{{cite web |url=http://www.itprotoday.com/microsoft-exchange/office-xp-sp2-brings-changes-outlook |title=Office XP SP2 Brings Changes to Outlook |last=Mosher |first=Sue |date=August 26, 2002 |publisher=[[Penton (company)|Penton]] |work=Windows IT Pro |archive-url=https://archive.today/20180101012444/http://www.itprotoday.com/microsoft-exchange/office-xp-sp2-brings-changes-outlook |archive-date=January 1, 2018 |access-date=January 1, 2018}}</ref>
** SP3 updates the object model guard security for applications that access messages and other items.<ref name="Outlook2003SP3">{{cite web |url=http://www.itprotoday.com/microsoft-exchange/tighter-security-outlook-2002-sp3 |title=Tighter Security in Outlook 2002 SP2 |last=Mosher |first=Sue |date=March 25, 2004 |publisher=[[Penton (company)|Penton]] |work=Windows IT Pro |archive-url=https://archive.today/20180101013323/http://www.itprotoday.com/microsoft-exchange/tighter-security-outlook-2002-sp3 |archive-date=January 1, 2018 |access-date=January 1, 2018}}</ref>
* [[Smart tag (Microsoft)|Smart tag]]s when [[Microsoft Word|Word]] is configured as the default email editor. This option was available only when the versions of Outlook and Word were the same, i.e. both were 2002.

==== Outlook 2003 ====
Outlook 2003 introduced these new features:<ref name="Office2003ProductGuide">{{cite web|url=https://download.microsoft.com/download/0/f/1/0f1d5b1f-53bc-47c3-bf6f-ac6d67cf9766/office2003guide.doc |title=Microsoft Office 2003 Editions Product Guide |date=September 2003 |publisher=[[Microsoft]] |format=DOC |archive-url=https://web.archive.org/web/20051104045819/http://download.microsoft.com/download/0/f/1/0f1d5b1f-53bc-47c3-bf6f-ac6d67cf9766/Office2003Guide.doc |archive-date=November 4, 2005 |access-date=March 5, 2017 |url-status=dead }}</ref>
*[[Autocomplete]] suggestions for a single character
*[[Cache (computing)|Cached]] Exchange mode
* Colored (quick) flags
* Desktop Alert
* [[Email filtering]] to combat [[email spam|spam]]
** Images in [[HTML email|HTML mail]] are blocked by default to prevent spammers from determining whether an email address is active via [[web beacon]];<ref name="AvoidSpam">{{cite web |url=http://www.techrepublic.com:80/blog/microsoft-office/how-do-i-avoid-e-mail-spam-using-outlook-tools |title=How do I... Avoid e-mail spam using Outlook tools? |last=Harkins |first=Susan |date=April 22, 2008 |publisher=[[CBS Interactive]] |work=[[TechRepublic]] |archive-url=https://web.archive.org/web/20131224202911/http://www.techrepublic.com/blog/microsoft-office/how-do-i-avoid-e-mail-spam-using-outlook-tools |archive-date=December 24, 2013 |access-date=January 2, 2018 |url-status=dead }}</ref>
** SP1 introduced the ability to block email based on [[country code top-level domain]]s;<ref name="Office2003SP1IW">{{cite web |url=https://www.infoworld.com/article/2665648/security/you-have-nothing-to-fear-from-office-2003-sp1.html |title=You have nothing to fear from Office 2003 SP1 |last=Rist |first=Oliver |date=August 20, 2004 |publisher=[[International Data Group|IDG]] |work=[[InfoWorld]] |archive-url=https://web.archive.org/web/20171231232032/https://www.infoworld.com/article/2665648/security/you-have-nothing-to-fear-from-office-2003-sp1.html |archive-date=December 31, 2017 |access-date=December 31, 2017}}</ref>
** SP2 introduced [[phishing#Anti-phishing|anti-phishing]] functionality that automatically disables hyperlinks present in spam<ref name="Outlook2003SP2PhishingFilter">{{cite web |url=http://searchexchange.techtarget.com/tip/Microsoft-Office-2003-SP2s-antiphishing-filter-for-Outlook |title=Microsoft Office 2003 SP2's antiphishing filter for Outlook |last=Yegulalp |first=Serdar |publisher=[[TechTarget]] |work=SearchExchange |access-date=December 31, 2017 |archive-date=January 1, 2018 |archive-url=https://web.archive.org/web/20180101082418/http://searchexchange.techtarget.com/tip/Microsoft-Office-2003-SP2s-antiphishing-filter-for-Outlook |url-status=dead }}</ref>
* Expandable [[distribution list]]s
* [[Information rights management]]
* Intrinsic support for [[tablet PC]] functionality (e.g., [[handwriting recognition]])
* Reading pane
* [[Virtual folder|Search folders]]
* [[Unicode]] support

==== Outlook 2007 ====
[[File:Outlook 07.png|thumb|The main Outlook 2007 interface with its [[menu (computing)|menu]]s and [[toolbar]]s]]
[[File:Outlook2007SMS.png|thumb|right|Outlook 2007 with options for text message composition. The left-hand side depicts a preview of how the message will appear on the recipient's phone.]]
Features that debuted in Outlook 2007 include:<ref name="Outlook2007NewFeatures">{{cite web |url=http://office.microsoft.com:80/en-us/help/HA100743061033.aspx |title=What's new in Microsoft Office Outlook 2007 |publisher=[[Microsoft]] |work=Support |archive-url=https://web.archive.org/web/20100123042631/http://office.microsoft.com/en-us/help/HA100743061033.aspx |archive-date=January 23, 2010 |access-date=January 3, 2018 |url-status=dead }}</ref>
* Attachment preview, with which the contents of attachments can be previewed before opening
** Supported [[file type]]s include [[Microsoft Excel|Excel]], [[Microsoft PowerPoint|PowerPoint]], [[Microsoft Visio|Visio]], and [[Microsoft Word|Word]] files. If Outlook 2007 is installed on [[Windows Vista]], then audio and video files can be previewed. If a compatible [[list of PDF software|PDF reader]] such as [[Adobe Acrobat]] [[Adobe Acrobat version history#Acrobat|8.1]] is installed, [[PDF]] files can also be previewed.<ref name="Outlook2007vsOutlook2003">{{cite web |url=http://www.itprotoday.com/microsoft-exchange/outlook-2007-vs-outlook-2003 |title=Outlook 2007 vs. Outlook 2003 |last=Bruzzese J. |first=Peter |date=February 4, 2008 |publisher=[[Penton (company)|Penton]] |work=Windows IT Pro |archive-url=https://web.archive.org/web/20180103041458/http://www.itprotoday.com/microsoft-exchange/outlook-2007-vs-outlook-2003 |archive-date=January 3, 2018 |access-date=January 3, 2018}}</ref>
* Auto Account Setup, which allows users to enter a username and password for an email account without entering a server name, port number, or other information
* Calendar sharing improvements including the ability to export a calendar as an [[HTML]] file—for viewing by users without Outlook—and the ability to publish calendars to an external service (e.g., [[Office Web Apps]]) with an online provider (e.g., [[Microsoft account]])
* Colored categories with support for user roaming, which replace colored (quick) flags introduced in Outlook 2003<ref name="Outlook2007ModifiedFunctionality">{{cite web |url=http://office.microsoft.com:80/en-us/outlook/HA100926831033.aspx |title=Discontinued features and modified functionality in Outlook 2007 |publisher=[[Microsoft]] |work=Support |archive-url=https://web.archive.org/web/20091227234725/http://office.microsoft.com/en-us/outlook/HA100926831033.aspx |archive-date=December 27, 2009 |access-date=January 3, 2018 |url-status=dead }}</ref>
* Improved email spam filtering and anti-phishing features
**[[Postmark]] intends to reduce [[Spamming|spam]] by making it difficult and time-consuming to send it
* Information rights management improvements with [[Windows Rights Management Services]] and managed policy compliance integration with Exchange Server 2007
* [[Japanese language|Japanese]] [[Kanji#Readings|Yomi]] name support for contacts
* Multiple calendars can be overlaid with one another to assess details such as potential scheduling conflicts
* [[Ribbon (computing)|Ribbon]] (Office Fluent) interface
* Outlook Mobile Service support, which allowed multimedia and [[SMS]] [[text messaging|text message]]s to be sent directly to [[mobile phone]]s<ref name="OutlookMobileService">{{cite web |url=https://blogs.msdn.microsoft.com/deva/2008/04/09/outlook-mobile-service-how-it-works-advantages-features/ |title=Outlook Mobile Service - How it works? Advantages? Features? |date=April 9, 2008 |publisher=[[Microsoft]] |work=[[Microsoft Developer Network|MSDN]] |archive-url=https://web.archive.org/web/20180102234027/https://blogs.msdn.microsoft.com/deva/2008/04/09/outlook-mobile-service-how-it-works-advantages-features/ |archive-date=January 2, 2018 |access-date=January 3, 2018}}</ref>
* [[Incremental search|Instant search]] through [[Windows Search]], an [[search engine indexing|index]]-based [[desktop search]] platform
** Instant search functionality is also available in Outlook 2002 and Outlook 2003 if these versions are installed alongside Windows Search<ref name="WindowsDesktopSearchOutlook">{{cite web |url=http://searchexchange.techtarget.com/tutorial/How-Windows-Desktop-Search-works-in-Microsoft-Outlook-2007 |title=How Windows Desktop Search works in Microsoft Outlook 2007 |last=Posey |first=Brian |date=April 21, 2009 |publisher=[[TechTarget]] |work=SearchExchange |archive-url=https://web.archive.org/web/20100927034333/http://searchexchange.techtarget.com/tutorial/How-Windows-Desktop-Search-works-in-Microsoft-Outlook-2007 |archive-date=September 27, 2010 |access-date=January 3, 2017 |url-status=dead }}</ref>
* Integrated [[RSS]] aggregation
* Support for [[Windows SideShow]] with the introduction of a calendar [[Microsoft Gadgets#Device gadgets and Windows Sideshow|gadget]]<ref name="Outlook2007Platform">{{cite web |url=https://msdn.microsoft.com/en-us/library/cc513842(v=office.12).aspx |title=Chapter 2: Outlook as a Platform |last2=Gregg |first2=Ryan |last1=Byrne |first1=Randy |date=2007 |publisher=[[Microsoft]] |work=[[Microsoft Developer Network|MSDN]] |archive-url=https://web.archive.org/web/20180103054335/https://msdn.microsoft.com/en-us/library/cc513842(v=office.12).aspx |archive-date=January 3, 2018 |access-date=January 3, 2018}}</ref>
*[[Time management|To-Do]] Bar that consolidates calendar information, flagged email, and tasks from [[Microsoft OneNote|OneNote]] 2007, Outlook 2007, [[Microsoft Project|Project]] 2007, and [[SharePoint|Windows SharePoint Services]] 3.0 [[website]]s within a central location.
* The ability to export items as PDF or [[Open XML Paper Specification|XPS]] files
* [[Unified messaging]] support with Exchange Server 2007, including features such as [[Missed call|missed-call]] notifications, and [[voicemail]] with voicemail preview and [[Windows Media Player]]<ref name="Outlook2007Platform"/>
* Word 2007 replaces [[Internet Explorer]] as the default viewer for [[HTML email]],<ref name="Outlook2007ModifiedFunctionality"/> and becomes the default email editor in this and all subsequent versions.

==== Outlook 2010 ====
[[File:Outlook 2010 box.jpg|thumb|Outlook 2010 in a retail box]]
Features that debuted in Outlook 2010 include:<ref name="Outlook2010NewFeatures">{{cite web |url=https://support.office.com/en-us/article/What-s-new-in-Microsoft-Outlook-2010-18c53bbe-8280-4fdd-b3f1-198adc57fc86 |title=What's new in Microsoft Outlook 2010 |publisher=[[Microsoft]] |work=Support |archive-url=https://web.archive.org/web/20160311132543/https://support.office.com/en-us/article/What-s-new-in-Microsoft-Outlook-2010-18c53bbe-8280-4fdd-b3f1-198adc57fc86 |archive-date=March 11, 2016 |access-date=January 3, 2017 |url-status=dead }}</ref>
* Additional [[command-line interface|command-line]] switches
* An improved conversation view that groups messages based on different criteria regardless of originating folders
*[[Internet Message Access Protocol|IMAP]] messages are sent to the Deleted Items folder, eliminating the need to mark messages for future deletion
* Notification when an email is about to be sent without a subject
* Quick Steps, individual collections of commands that allow users to perform multiple actions simultaneously
*[[Ribbon (computing)|Ribbon]] interface in all views
* Search Tools contextual tab on the ribbon that appears when performing searches and that includes basic or advanced criteria filters
* Social Connector to connect to various [[social network]]s and aggregate appointments, contacts, communication history, and file attachments
* Spell check-in additional areas of the user interface
* Support for multiple Exchange accounts in a single Outlook profile
* The ability to schedule a meeting with a contact by replying to an email message
* To-Do Bar enhancements including visual indicators for conflicts and unanswered meeting requests
*[[Voicemail]] transcripts for [[Unified messaging|Unified Messaging]] communications
* [[Zooming user interface]] for calendar and mail views

==== Outlook 2013 ====
Features that debuted in Outlook 2013, which was released on January 29, 2013, include:
*[[Email attachment|Attachment]] reminder
*[[Exchange ActiveSync]] (EAS)
* Add-in resiliency
*[[Cache (computing)|Cached]] Exchange mode improvements
*[[Internet Message Access Protocol|IMAP]] improvements
* Outlook [[data file]] ([[Personal Storage Table|.ost]]) [[Data compression|compression]]
* People hub
* Startup performance improvements

==== Outlook 2016 ====
Features that debuted in Outlook 2016, include:<ref>{{cite web|url=https://support.office.com/en-us/article/What-s-new-in-Outlook-2016-for-Windows-51c81e7a-de25-4a34-a7fe-bd79f8e48647?ui=en-US&rs=en-US&ad=US|title=What's new in Outlook 2016 for Windows|date=June 30, 2023|access-date=November 19, 2015|archive-date=April 15, 2017|archive-url=https://web.archive.org/web/20170415235011/https://support.office.com/en-us/article/What-s-new-in-Outlook-2016-for-Windows-51c81e7a-de25-4a34-a7fe-bd79f8e48647?ui=en-US&rs=en-US&ad=US|url-status=live}}</ref>
*[[Email attachment|Attachment]] link to [[Cloud computing|cloud resource]]
* Groups redesign
* Search cloud
* Clutter folder
*[[Email address internationalization|Email Address Internationalization]]
*[[Scalable Vector Graphics]]

==== Outlook 2019 ====
Features that debuted in Outlook 2019, include:<ref>{{cite web|url=https://support.office.com/en-us/article/what-s-new-in-outlook-2019-for-windows-0c64df36-0908-4ff6-a7fc-573a62800525|title=What's new in Outlook 2019|access-date=April 22, 2020|archive-date=November 12, 2020|archive-url=https://web.archive.org/web/20201112022940/https://support.microsoft.com/en-us/office/what-s-new-in-outlook-2019-for-windows-0c64df36-0908-4ff6-a7fc-573a62800525?ui=en-us&rs=en-us&ad=us|url-status=live}}</ref>
* Focused Inbox
* Add multiple [[time zone]]s
* Listen to your emails
* Easier email sorting
* Automatic download of [[Microsoft OneDrive|cloud attachments]]
* True Dark Mode (version 1907 onward)